Decisions for scheduling on-campus, in-person interviews should be based on the following guidelines: level of the position, candidates from outside the Johnson County region, et cetera. Develop a process for leave/accommodations. Individuals at higher risk for serious illness from COVID-19 also may be asked to wear a face shield. Student Health will collaborate with the Johnson County Department of Public Health to assist with testing, contact tracing, and isolation of students diagnosed with or exposed to SARS-CoV-2. The university will continue to closely monitor cases of COVID-19 throughout the winter and spring semesters and will take action deemed necessary to help mitigate the transmission of the virus. Planning is underway to move university orientation to an online platform. Elevator controls, in the cab and in the hall will remain touchpoints and users should wash/sanitize hands after use. Saunas and steam rooms will be closed until further notice. Field studies must adhere to social distancing and other guidelines for reducing the spread of the COVID-19 virus, especially during travel. Signage, Flyers, and Communication Guides, Centers for Disease Control and Prevention (CDC), UI Facilities Management's COVID-19 response page. Health care systems, schools, and other off-campus agencies/facilities must not be overburdened with research requests. The Continuity of Operations Plan template is available at uiowa.kuali.com/ready. In order for the University of Iowa campus to resume hybrid, face-to-face instruction, research, and discovery, the following procedures will be implemented: Social distancing is an important tool in reducing SARS-CoV-2 droplet transmission. View Full List of Ceremonies. Engaging shared governance and campus leadership. OAR staff will have priority to enter animal rooms to conduct animal care/husbandry. Undergraduate students and visitors should not be used to help ramp-up research activities, except in extraordinary circumstances, which will require prior approval. The University of Iowa touts an enrollment total for their fall 2020 semester at 30,488, a 2,087 drop from fall 2019. University classrooms will be outfitted with additional cameras and audiovisual equipment to enhance the educational experience. The University of Iowa will host a series of virtual campus updates focused on different elements of the plan for the fall 2020 semester, which was released on June 17. University Counseling Service (UCS) will continue to provide services to students online and in person. The UI Commencement Team would like to congratulate all of the graduating fall 2020 students on their achievements. *Colleges and central service units will receive templates to complete their Academic Experience Plan, Human Resources Plan, Research Plan, and Student Experience Plan. Signage to limit seating will be posted at tables to maintain social distance. To protect employee health and safety, students, faculty, and staff must: Plans are under development for a COVID-19 testing program for students, faculty and staff. The UI Pentacrest Museums will offer all educational opportunities and public programming online during the Fall 2020 semester.. How to Access Our Services. To ensure that first-year students can connect with others, the university will prioritize face-to-face instruction for: Select rhetoric, English (e.g., Interpretation of Literature), and creative writing offerings, Courses in Common combinations, College Transitions, Living Learning Community, Iowa Link, and College Success Initiatives courses, Discussion and lab sections for math and chemistry, General Education discussions for social sciences; diversity and inclusion; international and global issues; values and culture; historical perspectives; and literary, visual, and performing arts, Reconfiguring or closing common spaces, such as lounges, to support social distancing, Limiting visitors/guests to one at a time and requiring face coverings, Setting aside rooms for emergency use, such as illness, student interaction concerns, or other matters, Discontinuing all self-service food and refillable containers, Adding and encouraging use of an online ordering system with pick-up locations, Moving tables and limit seating to ensure 6 feet of separation, Adding vertical physical barriers to minimize respiratory contact between staff and students, and, Adopting employee self-screening to ensure public health safety. Pinning Ceremony - Fall 2020 For your viewing and sharing pleasure, we present the video from virtual Pinning Ceremony for December 2020 graduates. Provide employee tips for maintaining performance while working remotely. The Rape Victim Advocacy Program will continue to provide services, programs, and support for students online and as appropriate and in accordance with university and public health guidance, potentially in 1:1 and in-person settings. RAs will be present and available to support students. In-person programs, events, and activities will be limited to individual sport play only, provided social distancing and protective equipment is feasible. Online ordering and social distancing pick-up options for textbooks and Iowa Hawk Shop materials will be provided, including drive-up and in-person options. The UI will provide isolation space for students diagnosed with COVID-19 who live in residence halls, and space to quarantine close contacts as defined by the Johnson County Department of Public Health. The availability of viral testing, symptom checks, and health screening before each participant enters a research space. Building modifications will be made in consultation with Facilities Management and will align with university guidance. Continue to allow special circumstances when appropriate and when the circumstances do not conflict with social distancing protocol. In the case of a single entrance, building occupants will be discouraged from congregating inside a restroom or outside the hallway. Outfit all classrooms with additional cameras and audiovisual equipment to enhance the educational experience. If areas of congestion making social distancing difficult once fall classes have started, review and add if needed. Contactless transactions to circulate books and other physical items: Physical barriers to at least 6 vertical feet will be installed at designated service points. Address barriers to working remotely, such as technical limitations, compliance restrictions, lack of understanding of available tools, and internet access issues. The Office of Student Accountability will return the week of August 17, 2020. Access to cardio and strength training equipment and machines will be limited to allow for social distancing. All other customers will be asked to wait outside in second floor WCTC atrium. The UI will assist with transportation needs as appropriate. They are used to inform the building signage.Â. All menu items will be served to customers upon request. UI Libraries will prepare to reopen buildings to faculty, students, and staff on Aug. 17, 2020, following these procedures: The University of Iowa will increase the use of remote-work options for those who can work remotely, adjust break and lunch schedules, and stagger arrival and departure times, among other strategies. (These protocols are in development.). Implement new security architecture and systems and expand multi-factor authentication to protect data and users in a remote work environment. All Lecture Committee events for Fall 2020 will be held virtually. In the communication, confirm that COVID-19-related leaves apply through calendar year 2020. Donations will be accepted at the front desk of the Iowa House Hotel starting with the fall 2020 semester, based on need. Develop guidelines for addressing employees who do not comply with protective equipment guidance or other health and safety measures. If a caregiver is present, the caregiver also should be screened. Each restroom will include messaging regarding proper handwashing and FM will review the decision if new information becomes available.Toilet lids also create additional touchpoints that could pose an infection risk and create the need for additional maintenance and cleaning costs. The availability and frequency of disinfection and cleaning products and procedures for surfaces, hands, et cetera. Student patrons will be provided with information via promotional materials to access virtual events following the University … The IT community is preparing to support increased technology needs for online education and remote work while continuing to deliver essential services and support for those returning to campus. Fleet Services will continue to operate. Study teams must work with each participating agency to develop a study plan that incorporates updated safety and operational requirements. As we prepare to welcome you back to campus this fall, the University of Iowa is taking deliberate steps to reduce the risk of exposure to COVID-19 for our students, faculty, and staff, as well as our surrounding community. Bruce Harreld, presidentMontse Fuentes, executive vice president and provost. Due to the fluid and evolving nature of this situation, this plan may occasionally be updated. Procurement will be by the department. Develop guidelines for COVID-19 workplace protocols, such as online meetings. All research groups approved for a return to campus should consider working in shifts (or alternating days) to minimize the number of people in a space at a given time while maintaining all safety protocols. Students who were verified for a TALA in fall 2020 because they met one or more criteria for populations listed by the CDC as being more vulnerable to COVID-19 will be carried over for winter 2020 and spring 2021 sessions. See COVID-19 Information for Researchers webpage for complete information. However, the university will provide two instructional breaks to give students and faculty a brief respite from instruction. Work with Faculty and Staff Disability Services to ensure employees who have a vulnerable health condition or are a part of vulnerable population have support. Fall 2020 Practices. Iowa City Transit and Coralville Transit have adjusted operations based upon guidance from the CDC, FTA, and local public health officials. Glove use is discouraged outside of recognized infection or chemical-control protocols in medical or laboratory settings. Each laboratory should designate two primary lab contacts to enter animal facilities, conduct studies in the facility, or remove animals to the lab. Equipment checkout and towel service will not be available until further notice. If the department does not utilize the Shared Services team, the department should email uss-supervisors@uiowa.edu  for assistance. Each vehicle is cleaned and disinfected upon return, and high-touch surfaces (e.g., door handles, radio) are cleaned per CDC guidelines. High-contact surfaces (e.g., door handles, handrails) will be cleaned according to CDC guidelines. Online requests for print books and other physical materials will be encouraged. Frequent cleaning and disinfection of high touch surfaces in common areas will be performed by Facilities Management (plans are being developed by building). The IMU will partner with Academic Support and Retention to ensure social distancing for students attending supplemental instruction in the Academic Resource Center, in addition to providing online opportunities. Enhancing this practice will reduce the number of individuals within university buildings and on campus, in general. decorations) should be cleared and pens used for signing documents should be disinfected after each use. The availability of appropriate protective equipment or PPE, if required, and the availability of face masks for source control (i.e., face shields and/or face masks intended to help prevent the spread of the COVID-19 virus to others). Plans should focus on safely transitioning campus back to a modified in-person working environment and preparing for on-campus teaching and learning for fall 2020. Employee consultations within UHR administrative units will be permitted on a limited basis at scheduled appointment times. OAR will continue to provide disposable lab coats and gloves. The high-contact surfaces on the fuel island (e.g., pump handles, keypad) will be disinfected frequently, and disinfecting supplies will be available for customer use. , N95 masks for research (previously approved by Environmental Health and Safety) and the College of Dentistry. Whenever possible, employee consultations should remain online until further notice. The research ramp-up process will be gradual and deliberate, and will help guide the restart of other campus activities. The labor cost for the creation and installation of these barriers may only be a qualified expense for FEMA reimbursement if provided by a third-party vendor. Everyone entering a university building is expected to follow. Requirements for close interaction or physical contact between study participants and the study team and/or with other participants. Lead change management in conjunction with Organizational Effectiveness. Student Care and Assistance will continue to provide support, assistance, and emergency funds to students who encounter a crisis or emergency situation. The University of Iowa offers several summer sessions: one 12-week session, one 8-week session, two 6-week sessions, and one 4-week session. Fall 2020 PracticesThe Iowa Memorial Event Services office will reopen with reduced staffing starting August 24, 2020. Programs, events, or meetings with 50 or more attendees will need to be held in a virtual format. Orders will be directed to collegiate or central service unit Shared Services staff. The Academic Experience section of this report contains additional details on how the University Libraries will meet student needs. Campus operations, including Housing and Dining, will remain open during the spring 2021 semester to serve those who rely on university services. Please adhere to the guidance in place at the location where the research is performed. Â, No additions of ADA style automatic doors due to feasibility, time and cost. Any actions needed, such as emergency evacuations, should have priority over any social distancing risk mitigation. Â. Individual units may consider installation of automatic doors paid with unit funds. Parking cashiers will be available to answer questions and assist customers using the hourly parking options. Students admitted to Tippie prior to the fall 2020 semester will be held to the Business Core requirements in place at the time of their admission to Tippie. Ventilation systems will operate according to CDC Considerations for Institutes of Higher Education. Fall 2020 students will return to their same room for Spring 2021. Participants should be asked to report a positive diagnosis for COVID-19 to the research team within 14 days from a research visit. The purchase of products to construct plexiglass barriers may be a qualified expense for reimbursement under the current FEMA declaration. Colleges and central service units will create plans that implement these procedures locally. Monitor absenteeism in your organization. Staff will provide opportunities for hybrid engagement through meetings and online events and programs. To make a request, please visit this site. Quarantine: Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Several changes have been implemented to help decrease the spread of the COVID-19 virus. Clinical and experiential activities will be addressed on a program-by-program basis. Emergency protective measures, as defined by the Federal Emergency Management Agency (FEMA) are currently eligible expenses under the Public Assistance Program. This team of instructional designers, media staff, and teaching experts has compiled best practices for teaching in online and hybrid formats. The university will coordinate with Johnson County Public Health (JCPH) to follow appropriate contact tracing. OAR cannot physically accommodate all investigator groups’ orders (receipt and housing of animal subjects) within the first week of resuming animal-order activities. The Remote Instruction Team will work with faculty to develop distance/online/hybrid learning skillsets in effective course design that support and reinforce clear expectations, using the most appropriate student assessment strategies and accounting for learner needs and flexibility. Provide a comprehensive online resource guide for child-care resources, with emphasis on summer care and through the academic year (faculty, staff, and students). A person infected with the virus can be asymptomatic because they are in an early stage of infection and symptoms have not yet developed (“pre-symptomatic”), or they may not develop any symptoms at all during their infection. Masks should be worn outside when social distancing is not possible. At the same time, restroom occupancy should be set to allow for social distancing in these ways: If a restroom has more than one entrance/exit, one should be designated as an entrance, the other an exit. If more than seven days have passed since the person was in the area, only routine cleaning and disinfection is needed. OAR staff, including but not limited to husbandry and veterinary staff, have priority to enter and work in animal rooms or procedural spaces. Research visits should not resume unless there is a direct benefit to these populations. Permits issued to employees when they return to campus are subject to availability, as permits will continue to be assigned and issued for all lots. Employees (outside of UI Health Care) who fall into one or more of the high-risk categories identified by the CDC, or who have a household member in one of the high-risk categories, may seek a TAWA for spring 2021. Provide content on how to be a successful online learner to first-year and transfer students via orientation and Success@Iowa. Food must be provided by University Catering or another vendor, per university guidance. All self-service food will be discontinued. Where possible, foot traffic will be directed to separate doors for entry and exit. Physical barriers will be added to at least 6 vertical feet to minimize respiratory contact between staff and students. Participants may not enter UI facilities solely for research purposes. It also creates a significant one-time and ongoing expense. Unless otherwise indicated, applicable face masks (. Provide TAs with training that supports online instruction. Adequate restroom supplies will be provided, especially soap and appropriate hand-drying methods. Ensure each first-year student has at least one face-to-face class. Payment at all parking meters can be made via the Passport Parking mobile app. Motorists who use hourly parking facilities will be directed to complete payment via the in-lane pay station. Upgrade to MERV 13 across all capable AHUs ($475,000).  Installation planned prior to start of classes. Membership fees will be reinstated when the buildings are reopened. Food cooked and/or served by students and staff members for other students will not be allowed until further notice. See UI Facilities Management's COVID-19 response page for more information. When You Visit In-Person. Restructure all IT service offerings, including Help Desk, to support campus partners who are still remote and those who are returning. The employee will be placed into the normal permit assignment process and assigned a spot based upon availability. On-campus research visits resume outside of clinical settings. 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